Regular Session

Board Meeting — April 17, 2023

Called to order at 5:02 PM at The Bridges Club, 18550 Seven Bridges Road, Rancho Santa Fe, CA 92067, by Board President Dave Harris.

Attendance

Present

  • David Harris, Board President
  • Joe Matranga, Board Vice President
  • Charles Butler, Treasurer
  • Rebecca Lewis, Secretary

Absent

  • None

Others Present

  • Julie Bigelow, Regional Vice President, Walters Management
  • Gaby Haley, Recording Secretary, Walters Management

Open Forum

Homeowners were afforded the opportunity to address the Board regarding Association-related items:

  • Gate / Patrol staff regarding protocols and responsibility
  • Holiday decoration — the Board was asked to send a notice prior to the next holiday season reminding of the holiday decoration guidelines
  • Guidelines being enforced

Consultant Update

  • New vehicle window stickers
  • New camera for security and how the new system works (update provided by Ken and Dave)
  • New proposed dual main gate entrance

Minutes

Management provided the Board with the minutes from the September 19, 2022 Regular Session.

Upon a motion duly made, seconded, and carried, the September 19, 2022 Regular Session minutes were approved as submitted. (Matranga / Harris)

Financial Report

2022 FY Financial Report

The Board reviewed the 2022 FY Financial Report.

Upon a motion duly made, seconded, and carried, the Board approved the 2022 FY Financial Report. (Matranga / Harris)

Review of 2023 Financial Statements

The Board reviewed the financial statements for January – February 2023.

Upon a motion duly made, seconded, and carried, the Board approved the January – February 2023 statements. (Matranga / Harris)

New Business

New Preliminary Website

Discussion: Board member Charles Butler has been working with Maurice Rizzuto to build a website for the HOA membership to use.

Proposed Revisions to Association Rules / Guidelines

Tabled: The Board discussed a set of proposed revisions to the HOA rules. In addition to the enclosed rules, the Board was also asked to consider suggested modifications to the architectural guidelines, including new construction fees to build, alter, and remodel homeowner property, with additional fees on a sliding scale for work in excess of 30+ days.

Insurance Renewal

The Board reviewed the Insurance Renewal Summary from Farmers. The proposed price is within the budgeted $11,250 allocation.

Upon a motion duly made, seconded, and carried, the Board approved the insurance renewal. (Matranga / Butler)

Committee Appointment

The Board considered the appointment of homeowner Tony Reed to the ad-hoc members committee.

Upon a motion duly made, seconded, and carried, the Board approved Tony Reed to the ad-hoc members committee. (Matranga / Butler)

Adjournment

There being no further business to come before the Board of Directors, the Regular Session was adjourned at 6:41 PM.

Respectfully submitted
Gaby Haley, Recording Secretary, Walters Management

Approved · April 17, 2023

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